From VoIP.ms Wiki
Please note that a port request starts with your paperwork to us, then we submit your request to our CLEC (our CLEC will receive the number when the port is complete). That CLEC then submits the port request to the losing carrier's (CLEC). At that point the ball is in the losing CLEC's court.
We then notify you when our CLEC notifies us of a pending porting date (FOC) or a rejection.
When porting, a number rejection is always a possibility. Rejections are different depending on the situation, they can be for either information missing or information mismatch.
As an Important Note we must say that all rejections for mismatch information always comes from the losing carrier. We wish to have every porting number with us as fast as possible, there is no reason why we would reject any order unless some information is missing.
In case that your porting order gets rejected, you must contact the losing carrier. The best way to identify the mismatch and correct it would be to get a CSR (Customer Service Record), which contains the necessary information to complete the request correctly. If the losing carrier is not able to provide the actual copy of the CSR, we will need the information as it is listed on the CSR.
There are many different reasons why a port can get rejected and we can not list them all. However, we will list the most common ones according to our experience:
Abbreviations are Not a exact reason for a rejection e.g. Sending "45 St 1St Av" instead of "45 Street First Avenue" will not clear the rejection since it remains the same address.
Rejection for Mismatch Information (Name, Address, Company Name)
The info that matters is not the info that your provider has listed for you, but rather the info that is listed on record with your provider's CLEC (upstream carrier). Your VoIP provider uses a CLEC to provide your number and this is the entity where ports take place. The info might be different if you moved and notified your VoIP provider, who in turn did not update the records with their CLEC holding your number. It is also possible in some cases that the CLEC has on file the info of your VoIP provider rather than your address.
Some carriers' invoices show the billing address only. In some cases, this doesn't match the service address. A post office box is a guaranteed mismatch as it's not a real address. A landline is installed at a specific physical address, which must match; for services which are inherently nomadic (such as prepaid mobiles or VoIP), the address may be arbitrary but still needs to look like a valid street address (not a box) with your port request matching your record at the existing provider.
Another common mismatch is the contact person's name on a business telephone line. A carrier will list names of one or more specific persons in a company as having control of a number even though the bill itself only shows the company name and billing address. The contact person's name is needed.
Incorrect Billing Telephone Number (BTN)
This is probably the most common rejection across the board. The Billing Telephone Number (BTN) is the main telephone number listed on your account. If the BTN you provided us does not match what your phone provider has on file, you will receive this rejection. To resolve this rejection you will need to contact your current phone provider and ask them what the BTN is for the specified porting number(s). If you are porting more than one number it is possible there may be more than one BTN on your account. If this is the case you will need to determine which of the specified porting number(s) falls under which BTN. The least painful way to do this is to request a Customer Service Record (CSR) from your current phone provider. It is recommended that prior to submitting your port request to us, you can either request a CSR from your current phone provider or you can call/email them to determine what the BTN(s) is/are.
Hunt Members Stranded
If the porting number(s) is/are part of a Hunt Group, you will receive this rejection. To resolve this rejection you will need to provide a list of the hunt members and what is to be done with them (port them, cancel them or keep them). To avoid this rejection, before starting the porting process, make sure the porting number is left alone (not being attached to any Hunt Group) or provide the Hunt Group information within the porting notes.
Account Number, Reseller Mismatch
The account number provided or the reseller name given on the port does not match with what the losing CLEC has on record, even though the information appears correct on the bill. Remember that sometimes the information on the losing CLEC's end might be different to the one the losing reseller has. For a successful port, we must always match the CLEC's information.
You will receive this rejection if you have remaining services and/or numbers left on your account with your current phone provider. This could be data services or numbers. In this case you must provide a list of services and/or numbers with the current provider besides the number(s) to port, and if you would like to keep the remaining services active or if you would like them to be disconnected at the time of port. There are some cases when the losing carrier will advise us that all of your remaining numbers have to port together or be disconnected. If this is the case we will either have to port all of the numbers on your account or you will need to speak with your current phone provider to either disconnect the numbers you do not wish to port. To avoid this rejection, if you know you will only be porting some of your numbers to us or you have data services attached to your numbers, you can contact your current provider to see if you need to make any account changes prior to submitting a port request to us
Freeze on the Account, Pending Order
You will receive this rejection if there are any open/pending orders on your account with your current provider. This could include feature changes, disconnect orders, or even changes made to other services you may have with your current phone provider. To resolve this rejection you will need to contact your current provider, determine what the open/pending order(s) is/are, and either complete or cancel the order. Once this has been done, you will need to contact us so we can resubmit your port request. Usually a confirmation number is needed. To avoid this rejection, make sure there are no open/pending orders on your account prior to submitting your port request to us; this includes disconnect orders. It would be best to wait to submit a disconnect request until after your numbers have completed porting to us.
More Recent Authorization
Sometimes, even when we already have an FOC date, the losing carrier is able to reject the order, this kind of rejection is called for More Recent Authorization. It means that the losing carrier received a more recent authorization than ours to port this number or that the customer contacted the losing carrier and cancelled this request, or that the losing carrier received a request from another carrier more recently. In this case you will also need to contact the losing carrier to verify this and then let us know how to proceed.
In every case, our Staff will provide as much information as possible to help you understand and clear the rejection.
Port Out Rejection for PIN
Please note that numbers that are ported into us, or purchased from our portal, are not assigned any passwords/PINs. This could be a system rejection that the gaining carrier provides before sending the LSR to our underlying carrier. If this number is being ported to a wireless provider, they may just require the customer to make up a PIN to port the number.
Remember that we have a limited time to reply to our carriers about these rejections. Please have the rejection cleared as soon as possible and reply to us within 7 days of the rejection. Rejections that are not cleared or are replied to after this time might get automatically cancelled by our system and you will have to start a new porting order. In some cases a refund is not applicable since carriers are already paid.
Feel free to contact us if you have any questions about this WikiNote.