Virtual Fax - VoIP.ms Wiki

Virtual Fax

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(Current Limitations)
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* '''The Virtual Fax Service is only available for U.S. and Canadian DID Numbers specifically acquired from the Fax Numbers ''Order DID'' section'''
* '''The Virtual Fax Service is only available for U.S. and Canadian DID Numbers specifically acquired from the Fax Numbers ''Order DID'' section'''
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* '''It is also possible to port your Voip.ms Voice DID Numbers and Numbers from other Providers into our Virtual Fax service. For numbers from other providers, you can find this option  under the ''DID Portability'' section of the Customer Portal. For Voip.ms numbers, you can request an internal port by sending an email to our LNP department at ports@voip.ms. The porting fee is $15 per number for both options.'''
+
* '''It is also possible to port your Voip.ms Voice DID Numbers and Numbers from other providers into our Virtual Fax service. For numbers from other providers, you can find this option  under the ''DID Portability'' section of the Customer Portal. For Voip.ms numbers, you can request an internal port by sending an email to our LNP department at ports@voip.ms. The porting fee is $15 per number for both options.'''
* '''The  Service can only be used to send Faxes to Canadian and U.S. Numbers at this time. We also cannot guarantee that International will be properly received.'''
* '''The  Service can only be used to send Faxes to Canadian and U.S. Numbers at this time. We also cannot guarantee that International will be properly received.'''
* '''Virtual Fax DID Numbers cannot receive regular voice calls nor SMS, only faxes.'''
* '''Virtual Fax DID Numbers cannot receive regular voice calls nor SMS, only faxes.'''
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[[Calls Cost|Billing Increment]] : 6 seconds
[[Calls Cost|Billing Increment]] : 6 seconds
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If you wish to calculate how much this service could cost, per page faxed, converted into the time of per minute charges you will want to take into consideration that this depends a lot on the destination fax speed and the content (How much content is on the page compared to the blank space) being faxed. Unfortunately there are no definite ways in calculating costs. If you are sending just text, a page can go from 30 secs up to 1 min. If you are faxing multiple page documents this will go faster since you are not having to handshake or negotiate with the far side's fax machine for each page. This can result in 1.5 cents to 3 cents on a 1-2 page fax. Since we also increment the charge to every 6 seconds you are saving even more money since we do not charge you a full min for partial minute usages. You can usually get around 1-2 pages faxed per minute at 2.9 cents and $2 a month which is much less than most other Electronic Fax services being offered at this time.
+
If you wish to calculate how much this service could cost, per page faxed, converted into the time of per minute charges you will want to take into consideration that this depends a lot on the destination fax speed and the content (how much content is on the page compared to the blank space) being faxed. Unfortunately, there are no definite ways in calculating costs. If you are sending just text, a page can go from 30 secs up to 1 min. If you are faxing multiple pages documents, this will go faster since you are not having to handshake or negotiate with the far side's fax machine for each page. This can result in 1.5 cents to 3 cents on a 1-2 page fax. Since we also increase the charge to every 6 seconds, you are saving even more money since we do not charge you a full min for partial minute usages. You can usually get around 1-2 pages faxed per minute at 2.9 cents and $2 a month which is much less than most other Electronic Fax services being offered at this time.
== Current Limitations ==
== Current Limitations ==
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*Each DID Number can only send 100 messages per day. This limit can be raised upon request and verification.  
*Each DID Number can only send 100 messages per day. This limit can be raised upon request and verification.  
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*The files sent per message cannot exceed 25mb
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*The files sent per message cannot exceed 25 MB
*The file cannot contain more than 200 pages
*The file cannot contain more than 200 pages
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== My Folders ==
== My Folders ==
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In the 'My Folders' section you can create folders by typing in the folder name of your choosing under 'New Folder' and clicking 'Create'.
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In the 'My Folders' section, you can create folders by typing in the folder name of your choosing under 'New Folder' and clicking 'Create'.
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You will have an overview of your Folders, see the date they were Created, the amount of Faxes in each Folder and be able to Edit the Folder or Delete it.
+
You will have an overview of your folders, see the date they were created, the amount of Faxes in each Folder and be able to Edit the Folder or Delete it.
Any Faxes contained in a created folder will revert back to either the INBOX or SENT folder if the created folder is deleted.
Any Faxes contained in a created folder will revert back to either the INBOX or SENT folder if the created folder is deleted.
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== My Fax Numbers ==
== My Fax Numbers ==
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In the 'My Fax Numbers' section you will see your Fax DID numbers and Description, the Options that have been enabled for each number, the Email address if one has been configured along with the URL if configured in the URL Callback section. You can Edit the number from the 'Actions' section or choose to Delete it. When editing you will have the option to set an Email Address to receive a notification when a new Fax is received (you can also select to have the PDF file attached in the email) and set a URL Callback (you can also enable URL Callback Retry).
+
In the 'My Fax Numbers' section, you will see your Fax DID numbers and Description, the options that have been enabled for each number, the email address if one has been configured along with the URL if configured in the URL Callback section. You can edit the number from the 'Actions' section or choose to delete it. When editing you will have the option to set an email address to receive a notification when a new Fax is received (you can also select to have the PDF file attached in the email) and set a URL Callback (you can also enable URL Callback Retry).
[[File:MyFaxNumbers.png|900px]]
[[File:MyFaxNumbers.png|900px]]
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*Use the email account you provided when enabling the Email to Fax service.
*Use the email account you provided when enabling the Email to Fax service.
*Send the email to fax@voip.ms
*Send the email to fax@voip.ms
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*In the subject field type the Destination Fax Number (Example: 5148000000).
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*In the subject field type the Destination Fax Number (example: 5148000000).
*Attach the document you wish to send to the email message. VoIP.ms supports the following formats: pdf, txt, jpg, gif, png, tif.
*Attach the document you wish to send to the email message. VoIP.ms supports the following formats: pdf, txt, jpg, gif, png, tif.
*Send the email.
*Send the email.
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'''Important:'''
'''Important:'''
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*Only the file attached will be faxed, the body of the e-mail won't be transmitted'''
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*Only the file attached will be faxed, the body of the email won't be transmitted'''
*If you have a signature at your email, avoid using pictures (logos, photos or images) on it, as it will be set as another attachment at your email and that could cause issues at the outbound fax your email will generate.
*If you have a signature at your email, avoid using pictures (logos, photos or images) on it, as it will be set as another attachment at your email and that could cause issues at the outbound fax your email will generate.
'''Security Code and From Number:'''
'''Security Code and From Number:'''
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If Security Code is enabled, you need to add a dot (.) and the Security Code after the Destination Fax Number (Example: 5148000000.Az09).
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If Security Code is enabled, you need to add a dot (.) and the Security Code after the Destination Fax Number (example: 5148000000.Az09).
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If you have more than one Fax number, you could change the From Number by adding a dot (.) and the From Number you'd like to use after the Destination Fax Number and the Security Code (Example: 5148000000.Az09.2268280000).
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If you have more than one Fax number, you could change the From Number by adding a dot (.) and the From Number you'd like to use after the Destination Fax Number and the Security Code (example: 5148000000.Az09.2268280000).
-
If you have not enabled the Security Code and want to change the From Number, you can add a dot (.) and the From Number after the Destination Fax Number (Example: 5148000000.2268280000).
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If you have not enabled the Security Code and want to change the From Number, you can add a dot (.) and the From Number after the Destination Fax Number (example: 5148000000.2268280000).
[[File:EmailToFax.png|900px|]]
[[File:EmailToFax.png|900px|]]
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== Forward Inbound faxes to mail ==
== Forward Inbound faxes to mail ==
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To have your inbound faxes forwarded to a given e-mail address, on your customer portal, refer to:  
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To have your inbound faxes forwarded to a given email address, on your customer portal, refer to:  
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DID Numbers --> Manage DID's. When here, select and edit the given Virtual Fax number and on the first screen you'll be presented with, enable the tick boxes: "E-mail address" and "Attach PDF file", as well as filling in the e-mail address field with the desired address for the faxes to be attached to.
+
DID Numbers --> Manage DID's. When here, select and edit the given Virtual Fax number and on the first screen you'll be presented with, enable the tick boxes: "Email address" and "Attach PDF file", as well as filling in the email address field with the desired address for the faxes to be attached to.

Revision as of 19:34, 19 June 2019

Faxhomelogo.png


The Virtual Fax feature is used for sending and receiving a Fax (facsimile) with the VoIP.ms service using a DID number specifically dedicated to Faxing. You may obtain such a number from your Customer Portal in the Fax Numbers section under the Order DID(s) of the DID Numbers menu. Regular voice DID numbers are not compatible with the Virtual Fax feature.

Contents


Important information about the Virtual Fax Service


Cost and Rates

Setup Fee: $0.00 (Currently Free)

Monthly Fee: $1.99

Per Minute Fee: $0.0290 (2.9 Cents)

Billing Increment : 6 seconds

If you wish to calculate how much this service could cost, per page faxed, converted into the time of per minute charges you will want to take into consideration that this depends a lot on the destination fax speed and the content (how much content is on the page compared to the blank space) being faxed. Unfortunately, there are no definite ways in calculating costs. If you are sending just text, a page can go from 30 secs up to 1 min. If you are faxing multiple pages documents, this will go faster since you are not having to handshake or negotiate with the far side's fax machine for each page. This can result in 1.5 cents to 3 cents on a 1-2 page fax. Since we also increase the charge to every 6 seconds, you are saving even more money since we do not charge you a full min for partial minute usages. You can usually get around 1-2 pages faxed per minute at 2.9 cents and $2 a month which is much less than most other Electronic Fax services being offered at this time.

Current Limitations

Virtual Fax DID Number

Virtual Fax works specifically with Fax Numbers only acquired from the VoIP.ms Customer Portal or numbers ported in specifically as Fax enabled. There are local US and Canadian numbers available for order. You can order a Fax DID Number from your portal >> DID Numbers >> Order DID >> Fax Numbers. You can select the desired region and a random number from the chosen area code will be assigned to you.


FaxorderDID2.jpg


You can also port in a number you currently own with another provider. This process can be started from the Customer Portal at DID Numbers >> DID Portability >> Porting Fax Numbers

FaxPortability.png

Send a Fax

To start using the service you will need to head to your Customer Portal >> DID Numbers >> Virtual Fax. From the Home Page you can select ‘Send Fax’. There you will see:

  -IMPORTANT: The maximum file size is 25MB

SendFax.png

My Faxes

In this section of the Virtual Fax menu you will be able to view your Inbound and Outbound Faxes. You may select a date range and choose the folder you would like to view. Click 'Get My Faxes' to view your selection. You can view the Status of each Fax and select from several Actions. You can select to View the Fax directly, Download the Fax, Email the Fax to an address of your choosing or alter the location of the Fax by moving it to another folder.

  Only the Status gets updated automatically. You will have to refresh the page to get the costs after a fax completes.

MyFaxes.png

My Folders

In the 'My Folders' section, you can create folders by typing in the folder name of your choosing under 'New Folder' and clicking 'Create'. You will have an overview of your folders, see the date they were created, the amount of Faxes in each Folder and be able to Edit the Folder or Delete it. Any Faxes contained in a created folder will revert back to either the INBOX or SENT folder if the created folder is deleted.

MyFolders.png

My Fax Numbers

In the 'My Fax Numbers' section, you will see your Fax DID numbers and Description, the options that have been enabled for each number, the email address if one has been configured along with the URL if configured in the URL Callback section. You can edit the number from the 'Actions' section or choose to delete it. When editing you will have the option to set an email address to receive a notification when a new Fax is received (you can also select to have the PDF file attached in the email) and set a URL Callback (you can also enable URL Callback Retry).

MyFaxNumbers.png

Email to Fax

This feature allows you to send a Fax message using your email account.

How to send a Fax message using your email account:

Important:

Security Code and From Number:

If Security Code is enabled, you need to add a dot (.) and the Security Code after the Destination Fax Number (example: 5148000000.Az09).

If you have more than one Fax number, you could change the From Number by adding a dot (.) and the From Number you'd like to use after the Destination Fax Number and the Security Code (example: 5148000000.Az09.2268280000).

If you have not enabled the Security Code and want to change the From Number, you can add a dot (.) and the From Number after the Destination Fax Number (example: 5148000000.2268280000).

EmailToFax.png

Forward Inbound faxes to mail

To have your inbound faxes forwarded to a given email address, on your customer portal, refer to: DID Numbers --> Manage DID's. When here, select and edit the given Virtual Fax number and on the first screen you'll be presented with, enable the tick boxes: "Email address" and "Attach PDF file", as well as filling in the email address field with the desired address for the faxes to be attached to.

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